HR – Document Management Solutions

Your employees are the most important asset in the company, without them, nothing would get done. Being able to effectively and efficiently manage and support them is key to an organisation’s ongoing success.

RECRUITMENT AND ON-BOARDING

From capturing information on CVs to the life cycle of recruitment from interviewing to onboarding and performance reviews, it is possible to circulate documents rapidly and safely throughout the organisation and replaces slow processes such as sending documents by post or handing them across in person. Efficiently and quickly bring on board new employees and get them up to speed quickly through the automated assignment and completion tracking. Distribute and collect important information such as benefit information, security policies and common employee tasks, such as expense reports, holiday requests and complaints procedure, to more comprehensive health and safety procedures and business processes.

EMPLOYEE RECORD MANAGEMENT

The retention of comprehensive documentation relating to employees means that documents covering employment/career, health, pay, pension, welfare and security, contracts of employment, overseas service records, pension entitlement, death benefit nominations and termination of employment put significant strain on paper archiving facilities. Securely store all this information and in an easily searchable and retrievable electronic archive, that cannot get altered, lost or mislaid; meeting your legal requirements.

PERFORMANCE APPRAISAL AND ON-GOING LEARNING AND DEVELOPMENT

Standardise and automate the process of conducting regular performance appraisals, as well as managing and tracking ongoing learning and training requirements, health and safety certificates, disciplinary actions and other tasks.

DOCUMENT SECURITY AND LEGAL COMPLIANCE

HR professionals are tasked with managing all manner of information, much of which is highly confidential, and the challenges can be daunting. With a document management solution protecting sensitive employee information while making it accessible to specific people within the organisation, tracking and tracing access is easy. Ensuring data security and accessibility cannot be compromised.

BENEFITS OF DOCUMENT MANAGEMENT FOR HR

  • Only authorised staff have access
  • No lost documents
  • Quick retrieval of documents
  • Streamlined standard processes
  • More support for employees and management
  • Reduces storage space

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CASE STUDY

Invu is helping in so many areas of the University; from Student Records to Finance, to HR and Payroll. Invu saves us time in filing and searching, and space through not having to store so much paper. We can now search across multiple areas for speedy results whereas a search across multiple paper files was arduous. Our response to queries is now immediate, giving a much more professional service. YourDMS helped us to adapt when our business methods changed. They have implemented Invu in new departments, managing the process from exploration to set-up and user training. They have identified complementary software packages to help us get the most out of Invu.

Jonathan Sebright
HEAD OF INFORMATION SERVICES, BATH SPA UNIVERSITY

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