One of the biggest headaches for business and employees is the management (and processing) of director and employee expenses. No-one likes filling out an expense form and sorting receipts at the end of the month. Especially as a lost receipt can result in non-payment of an expense. For a business, it is equally problematic, as they have no idea how much employees are spending until month end.
- Removes the need to keep receipts until the end of the month
- Gives businesses a much better understanding of external cash flow
- Reduces, if not removes, animosity between claimant and accounts team
The YourDMS Expense solution automates and streamlines the complete process allowing employees to build and submit claims quickly and easily, on-the-go. On a train, at the airport, in a restaurant or hotel – anywhere.
The YourDMS Expense App can be downloaded from Google Play or the App Store on to any Android or iPhone device.
- Using the app, employees simply take a photo of their receipts. The smart image settings within the app will ensure that they capture the best possible image of their receipt.
- Employees can then add additional information such as the date, amount, currency and expense type. Employees log into their account to review their claims at their convenience, and submit them for approval and payment.
- The finance team review each claim. With no manual data entry required, this is a quick and easy process. Expense claims are sent as a link to the relevant manager for approval. Managers can approve online, wherever they are, in the 10 minutes before they go into a meeting or on the train travelling, reducing delays.
- Expense issues can be dealt with separately without holding up the rest of the claim. At any time, claimants can see what stage their claim is at.
- Once approved, employees are notified and reimbursed correctly and promptly.
See how quickly expense claims can be uploaded using the YourDMS app.
Removing paper and manual data entry allows finance teams and managers to review, approve and pay claims online, in as little as 30 minutes, all while adhering to strict company policies and HMRC regulations.
- Convenient. Fast.
- Stress free for finance teams
- Automated processes
- Cost effective
- Improved visibility
- Fraud prevention
- Audit trail
- Compliance with company policies
WHAT OUR CUSTOMERS ARE SAYING…
Processing employee expense claims was taking too long. We needed something that was quick, easy and user friendly, and would save time for claimants and the accounts team. YourDMS’s Expense Claims Processing solution does everything we want, with the added benefit of integrating with our Finance system and Document Management system so expense claim documents are automatically saved in the right place.
ASSISTANT ACCOUNTANT AT ENDEAVOUR INSURANCE SERVICES