OUTPUT CAPTURE

Did you realise that it costs your business around 96p every time you send out a letter? Think about it – the cost of the paper, ink, envelope, stamp, employee time…

You could save hundreds of pounds and improve speed and efficiency simply by sending your documents by email.

The dynamic and flexible software enables users to instantly and easily merge information from business applications and automatically send out documents such as invoices, statements or letters from any system to multiple email addresses, as PDF files. Allowing you to efficiently distribute them to your customers

The solution writes an email for you using a template you’ve designed and personalised for sender and recipient, complete with your company branding and messages. It supports HTML and plain text email, allowing you to send out emails that look exactly as you want them to.

Your documents are stored electronically saving manual filing time and filing errors. This allows several people to find and access documents simultaneously. And back-ups can be created automatically and copied to secure location.

It works with all major accounting systems including Sage, Pegasus, Opera, Sun Accounts, SAP B1, NAV and many more. And it works with any applications that print, such as Microsoft Office.

Choosing to send documents via email is the cheapest and fastest way to deliver them and with the YourDMS Output Capture, it’s really simple.

BENEFITS

  • Improves accuracy
  • Increases efficiency
  • Supports legal and compliancy requirements
  • Promotes data integrity
  • Mitigates risks associated with manual production
  • Saves money
  • Ensures corporate image and branding consistency

With an average ROI of 6 months, why not contact us and arrange an Output Capture web demonstration and see the benefits for yourself!

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CASE STUDY

Over the years, the impact the solutions have had on the business is immeasurable. With the excellent support of YourDMS, we were able to create quite complex layouts and custom scripts which have made a massive impact on our efficiency and the processing and recording of many important documents. This included use of the INVU API within Abbyy and has been a great setup for us. Over time, in keeping with our policy of utilising the latest technology, we have worked with YourDMS to consistently upgrade the solution to provide additional benefits and improvements.

Tony Newton
SENOIR SYSTEMS ANALYST, NEVILLE REGISTRARS

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