PURCHASE TO PAY – PURCHASE ORDER PROCESSING

The process of requisition can be time-consuming and a costly business. A Purchase Order Processing solution delivers an efficient, automated end-to-end solution that streamlines purchasing transactions.

Internal requisitions can be generated, approved and sent to a supplier in a controlled environment. Each step of the process saves valuable time and increases accuracy and efficiency.

Users can requisition items from a list of pre-defined products and suppliers. It’s really simple – just like using a shopping cart for an online purchase. Budget holders are automatically notified of items that require approval, and can quickly approve a request.

Approved items are raised in an order, which is automatically emailed to the supplier, and an order pdf is saved into the Document Management System for future reference.

Our Purchase Order Processing solution includes a complete Invoice Capture module, so your Account Payables team can capture all Invoices into the system no matter if they are paper or electronic. The module automatically extracts the data from the invoices to enable automatic verification against purchase orders.

Precise recognition technologies ensure high-quality data output to multiple systems and intelligent validation means payment issues can be highlighted within seconds, giving you the heads up on supplier queries and redirect them to the department or individual required to deal with them.

When an Invoice matches the receipted amount from an Order, and the Invoice is fully accounted for and authorised, it is posted to the in-house Finance application without any human intervention. Invoices can be paid promptly, often resulting in supplier discounts.

With all Order, Receipting and Invoicing data at your fingertips, you have full visibility of all Purchasing activities, helping your business to gain control of its financial obligations.

BENEFITS

  • Streamline your business requisitions process
  • Save time
  • Save money
  • Reduce administrative costs
  • Increase productivity
  • Gain control of financial obligations

If your business would benefit from full visibility of all Purchasing activities, contact YourDMS today to discuss your requirements.

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CASE STUDY

YourDMS’s document management solutions have enabled us to radically improve efficiency and reduce costs. The team has really put its extensive experience to use by delivering solutions that are completely tailored around our very specific business requirements. The result is that we’re able to process orders quicker, cut time wasted on previously manual administrative tasks such as filing and know that all our data and confidential client information is safe and secure. The latest upgrade functionality has prompted us to expand our partnership further and embark on new projects with them.

Steve Parkins
CREDIT MANAGER FOR ANTALIS UK & IRELAND

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