Scanning your documents and converting them into digital files can transform the way you work with them, reduce business costs, and improve efficiency, security and compliance.
For a lot of businesses with extensive paper archives, utilising the information they contain can be a time consuming and laborious process. Scanning your documents can transform the way you work with them.
We understand that taking the step to have your documents scanned can be a difficult decision, with cost, security and accessibility being major factors in that process.
We also understand that whilst the information may be “archived”, it is still important to your business and needs to be treated with respect.
Here’s how our document scanning service addresses your concerns:
1 Collection – We arrange for your files to be collected and delivered securely to the scanning bureau.
2 Preparation – We remove any additional items e.g. paper clips, staples etc.
3 Scanning – Our operatives scan and digitise your files using the latest scanning technology.
4 Quality control – All scanned files undergo quality control monitoring to ensure high-quality digital files are supplied.
Before we engaged with YourDMS the processing of our purchase invoices from our major suppliers would take weeks. Now we process these in a matter of days. Not only are we able to accurately extract data from our incoming invoices to pass to our accounts
5 Digital storage & Delivery – Once files have been scanned, they are saved to your choice of digital storage – Document Management System, Cloud Storage, CD-ROM/DVD*, USB*, HDD*.
*Files stored on CD-ROM/DVD, USB and HDD will be delivered to your office.
6 Destruction of paperwork – Your paperwork can be returned to you, or destroyed confidentially and securely in the bureau. If you choose to have your paperwork destroyed, a certificate of destruction will be issued.
We have the knowledge, expertise and care to meet your scanning needs exactly, for your complete peace of mind. Our understanding of what is important comes from our experience of business process and document management.
BENEFITS
Focus your resources on core business processes
- Accessibility
- Document Sharing
- Reduced Storage Costs
- Free up office space
- Security and Compliance
- Business Continuity
Get in touch to discuss your scanning needs.
CASE STUDY
As part of the office refurb, we wanted all paper documents to be electronic and for the use of filing cabinets to be made redundant. However, having a member of staff scan all of the relevant HR files would have been an extremely time consuming job, so we called upon YourDMS who quickly and efficiently did the job for us. It’s made such a difference being able to quickly put your hands on a file in a matter of seconds whether you’re in the office or elsewhere. The fact that confidential documents can be readily and remotely accessed means Hidden Hearing employees can now work more efficiently.
Susie Butler
ESTATES MANAGER, HIDDEN HEARING
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